Skip to main content

Account Payable

Account Payable is used to process company liabilities, including loans and expenses. This feature helps manage debts from loans or expenses incurred by the business, and supports both long-term and short-term payables.

A. Creating Account Payable (Liabilities)​

  1. Select the Accounting menu, then choose the Account Payable submenu to open the Account Payable window.
  2. To add a new payable, click the Insert button at the top right to open the Account Payable Editor window.
  3. Enter the following data:
    • Transaction date in Date
    • Invoice number in Invoice#
    • Company name (lender) in Company
    • Cash/Bank account receiving the loan in Bank Acc
    • Sub department receiving the loan in Sub Dept
    • AP Account for the liability
    • Total loan amount in Amount
    • Payment due date in Due Date
    • Any relevant notes in Remark
  4. Click Save to store the data, or Close to cancel.

B. Creating Accrued Expense (Short-Term Liabilities)​

  1. Select the Accounting menu, then choose the Account Payable submenu.
  2. Click Insert Accrued Expense at the top right to open the Accrued Expense Editor window.
  3. Enter the following data:
    • Transaction date in Date
    • Invoice number in Invoice#
    • Company name (service/product provider) in Company
    • Sub department receiving the service/product in Sub Dept
    • AP Account for the liability
    • Total amount in Amount
    • Payment due date in Due Date
    • Any relevant notes in Remark
  4. Click Save to store the data, or Close to cancel.

C. Paying Liabilities​

  1. Select the Accounting menu, then choose the Account Payable submenu.
  2. Select the payable from the list, then click Insert Payment to open the Account Payable Payment Editor window.
  3. Enter the following data:
    • Payment date in Date
    • Cash/Bank account used for payment in Bank Account
    • Payment amount in Amount
    • Any relevant notes in Remark
    • Click Insert to add the payment detail
  4. Click Save to store the payment, or Close to cancel.

Payments can be made in installments or in full. Once a liability is paid off, it will be removed from the list or its status will change to paid.

To print the liability journal, select the data and click Print Journal AP. To print the payment journal, click Print Journal Payment.

The Account Payable submenu also displays liabilities processed from the Cakrasoft Asset Management System, including inventory and fixed asset transactions.

© 2024 PT. Cakra Media Data