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Account Receive

Account Receive is used to process receivables for the company or hotel. This feature manages receivables from cash/bank loans and from services or income provided by the hotel or company.

A. Creating Account Receive (Receivables)​

  1. Select the Account Receive menu, then choose the Account Receive submenu to open the Account Receive window.
  2. To add a new receivable, click the Insert button below the table to open the Account Receive Editor window.
  3. Enter the following data:
    • Transaction date in Date
    • Invoice number in Invoice#
    • Company name (debtor) in Company
    • Sub department granting the receivable in Sub Dept. AR
    • AR Account for the receivable
    • Sub department granting the receivable in Sub Dept. Bank
    • Cash/Bank account used for the receivable in Bank Acc
    • Total loan amount in Amount
    • Payment due date in Due Date
    • Any relevant notes in Remark
  4. Click Save to store the data, or Close to cancel.

B. Creating Accrued Income​

  1. Select the Account Receive menu, then choose the Account Receive submenu.
  2. Click Insert Accrued Income below the table to open the Accrued Income Editor window.
  3. Enter the following data:
    • Transaction date in Date
    • Invoice number in Invoice#
    • Company name (debtor) in Company
    • Sub department granting the receivable in Sub Dept. AR
    • AR Account for the receivable
    • Sub department granting the receivable in Sub Dept. Bank
    • Income account in Income Acc
    • Total income amount in Amount
    • Payment due date in Due Date
    • Any relevant notes in Remark
  4. Click Save to store the data, or Close to cancel.

C. Receiving Payments​

  1. Select the Account Receive menu, then choose the Account Receive submenu.
  2. Select the receivable from the list, then click Insert Payment to open the Account Receive Payment Editor window.
  3. Enter the following data:
    • Payment date in Date
    • Cash/Bank account used for payment in Bank Account
    • Payment amount in Amount
    • Any relevant notes in Remark
    • Click Insert to add the payment detail
  4. Click Save to store the payment, or Close to cancel.

Payments can be made in installments or in full. Once a receivable is paid off, it will be removed from the list or its status will change to paid.

To print the receivable journal, select the data and click Print Journal AR. To print the payment journal, click Print Journal Payment.