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Fixed Asset List

The Fixed Asset List feature is used to view and administer the company's fixed assets. It is also used for configuring depreciation, asset location, and asset status. Depreciation configuration can be performed per item or per group of items purchased together in a single invoice. When the FA Receive process is completed, the system will automatically create inventory records for each item received.

In addition to adding fixed asset items through the FA Receive process, assets can also be added directly in the Fixed Asset List. This process does not affect financials or the balance sheet. To align the asset list with the balance sheet, a journal process should be performed.

Adding a Fixed Asset​

  1. Select the Fixed Asset menu, then choose the Fixed Asset List submenu to open the Fixed Asset List window.
  2. Click the Insert button to add a new asset. The Fixed Asset Editor window will appear.
  3. Fill in the asset data:
    • Enter the acquisition date in Date.
    • Select the fixed asset item in Item.
    • Enter a detailed name in Detail Name.
    • Select the depreciation type in Depreciation.
    • Enter the purchase price in Purchase Price.
    • Enter the current estimated value in Current Value.
    • Enter the residual value after depreciation in Residual Value.
    • Enter the useful life (in months) in Useful Life.
    • Enter the serial number in Serial Number.
    • Enter the manufacturer in Manufacture.
    • Enter the trade mark in Trade Mark.
    • Enter the warranty end date in Warranty Date.
    • Select the storage location in Location.
    • Add any remarks in Remark.
  4. Click Save to save the asset, or Close to cancel.

Configure Fixed Asset Per Item​

  1. Select the Fixed Asset menu, then click the Fixed Asset List submenu.
  2. Click the Update button to configure an asset. The Fixed Asset Editor window will appear.
  3. Update the asset data as needed (see the fields above).
  4. Click Save to save changes, or Close to cancel.

Configure Fixed Asset Per Group (Invoice)​

  1. Select the Fixed Asset menu, then click the Fixed Asset List submenu.
  2. Click the Update Same Receive button to configure a group of assets. The Update Fixed Asset Editor window will appear.
  3. Update the general information for the group:
    • Update Detail Name, Depreciation, Residual Value, Useful Life, Manufacture, Trade Mark, Warranty Date, and Remark as needed.
  4. Update each asset's details in the Each Asset Information section:
    • Update Location and Serial Number for each item as needed.
  5. Click Save to save changes, or Close to cancel.

Change Fixed Asset Status​

Mark as Broken​

  1. Select the asset in the Fixed Asset List, then click the Broken button.
  2. Enter the start date of the broken status in Date.
  3. Add remarks about the asset's condition in Remark.
  4. Click Save to save changes, or Close to cancel.

Mark as Sold​

  1. Select the asset in the Fixed Asset List, then click the Sold button.
  2. Enter the sale date in Date.
  3. Select the bank account in Bank Account.
  4. Enter the sale price in Sale Price.
  5. Add any remarks in Remark.
  6. Click Save to save changes, or Close to cancel.

Restore Asset Status (Cancel Condition)​

  1. Select the asset with status Broken or Sold, then click the Cancel Condition button.
  2. Click Yes to confirm, or No to cancel the process.

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