FA Receive

The FA Receive feature is used to administer the receipt of fixed asset items ordered or purchased from suppliers. This process ensures that all received assets are properly recorded and managed.

Step-by-Step Process for FA Receive

1. Select the Fixed Asset menu, then click the FA Receive submenu to open the FA Receive window.
2. Click the Insert button to add a new entry. The FA Receive Editor window will appear.
3. Fill in the Receive Information section:
   • Enter the receipt date in Date.
   • Enter the purchase order number in PO Number (see FA Receive with FA Purchase Order).
   • Select the supplier in Supplier.
   • Enter the invoice or related document number in Invoice/Doc #.
   • Check Separate Discount & Tax if you want to manage discount and tax per item.
4. Add items in the Detail Information section:
   • Select the item in Item.
   • Enter the item name in Detail Name.
   • Enter the quantity in Quantity.
   • Enter the unit of measure in UOM.
   • Enter the unit price in Price.
   • Enter the discount in Discount (active if Separate Discount & Tax is checked).
   • Enter the tax in Tax (active if Separate Discount & Tax is checked).
   • Enter the expiration date in Expire if applicable.
   • Add any notes in Remark.
   • Click Insert to add the item to the list.
   • Repeat as needed to add more items.
5. To edit an item:
   • Select the item in the detail table and click the Update icon. The button will change to Save.
   • The fields will populate with the selected item's data. Make the necessary changes.
   • Click Save to update the item. The button will revert to Update.
6. To delete an item:
   • Select the item in the table and click the Delete icon.
   • The item will be removed from the list.
7. Fill in the Total Information section:
   • Sub Total is filled automatically.
   • Enter the overall discount in Discount.
   • Check Discount as Income if the discount is considered income.
   • Enter the purchase tax in Tax.
   • Check Tax as Expense if the tax is considered an expense.
   • Enter shipping costs in Shipping.
   • Check Shipping as Expense if shipping is considered an expense.
   • Total is filled automatically.
8. Enter payment information:
   • Select the payment bank account in Bank Account.
   • Enter the payment amount in Amount.
   • Balance is the difference between total and payment amount; if present, it is considered credit or payable.
   • If there is a balance, enter the due date in Due Date.
   • Add any notes in Remark.
9. Click Save to finish the FA Receive process, or Close to cancel.

Duplicate FA Receive

To duplicate an existing FA Receive entry, use the Duplicate icon. This allows you to quickly create a new entry with the same data as an existing one.

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