Costing

The Costing feature is used to manually issue items as costs or expenses (including spoilage) by sub department. In addition to manual costing, item issuance can also be performed for room costs and product sales at outlets.

Step-by-Step Process for Costing

1. Select the Inventory & Assets menu, then click the Costing submenu to open the Costing window.
2. Click the Insert button to start a new costing entry. The Costing Editor window will appear.
3. Fill in the Costing Information section:
   • Enter the costing date in Date.
   • Check Spoil if the items are lost or damaged.
   • If not spoil, select whether the items are issued as Journal as COGS (cost of goods sold) or Journal as Expense (expense). (If spoil is checked, these options are disabled.)
   • Enter the costing document number in Document #.
   • Select the sub department consuming the items in Sub Dept.
   • Enter the employee requesting the costing in Request By.
   • Add any relevant notes in Remark.
4. Add items to be costed in the Detail Item Information section:
   • Select the item in Item.
   • The Account will auto-fill; change if needed.
   • Select the Costing Group.
   • The current stock will display in Stock.
   • Enter the quantity in Quantity.
   • Enter the unit of measure in UOM.
   • Click Insert to add the item to the table.
   • Repeat as needed to add more items.
5. To edit an item:
   • Select the item in the detail table and click the Update icon. The button will change to Save.
   • The fields will populate with the selected item's data. Make the necessary changes.
   • Click Save to update the item. The button will revert to Update.
6. To delete an item:
   • Select the item in the table and click the Delete (x) icon.
   • The item will be removed from the list.
7. To finish and save the costing process, click Save.

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