Account

The Account configuration page allows you to input, update, and delete accounts used in folio transactions. Managing account data ensures accurate financial records and supports detailed reporting.

What is an Account?

An Account is a record used to track financial transactions, such as revenue, expenses, or taxes, within your property management system. Defining accounts helps with billing, reporting, and compliance.

How to Add an Account

1. In the Tools menu, click the Configuration submenu, select the Accounting tab, then click the Account button to open the window.
2. Click the Insert button to add a new account. A new entry window will appear.
3. Enter the following data:
   • Code: Unique code for the account.
   • Name: Name of the account.
   • Type: Select the account type.
   • Sub Group: Select the account sub group.
   • Sub Department: Select the sub department.
   • Journal Account: Select the journal account.
   • Tax & Service: Select the tax and service configuration.
4. Click Save to store the new account, or Close to cancel.

How to Update an Account

1. In the Tools menu, click the Configuration submenu, select the Accounting tab, then click the Account button.
2. Select the account you want to update, right-click, and choose the Update button.
3. Enter the new data as needed.
4. Click Save to apply the changes, or Close to cancel.

How to Delete an Account

1. In the Tools menu, click the Configuration submenu, select the Accounting tab, then click the Account button.
2. Select the account you want to delete, right-click, and choose the Delete button.
3. A confirmation dialog will appear.
4. Click Yes to confirm deletion, or No to cancel.

Managing account data ensures your financial transactions are accurate and supports effective financial management.